Privacy Policy

1. Data We Collect

KAIROS collects a variety of information to deliver a better experience. This may include:

• Account Information (name, email, etc.)
• Journaling Data (text, voice notes, media files)
• Usage Data (timestamps, device data, feature usage)
• Location Data (if you enable location services)
• Payment Information (processed by third parties)

2. How We Use Your Data

We use your data to provide and improve KAIROS. Specifically:

• Facilitating journaling, goal-tracking, and AI insights
• Personalizing your experience with tailored recommendations
• Processing payments for Pro subscriptions
• Offering customer support and resolving technical issues
• Conducting analytics and internal research

3. Legal Basis for Processing (GDPR-Compliant Regions)

If you reside in a region that mandates GDPR compliance, we rely on:

• Consent: For optional data collection like location-based features.
• Contractual Necessity: Providing services under the Terms of Service.
• Legitimate Interests: Improving user experience, maintaining security, and other essential operations.

4. Data Storage and Security

KAIROS employs a combination of technical and administrative measures to protect your data. These include encryption, secure connections (SSL), and access controls. While we strive to ensure strong security, no method is entirely foolproof.

5. Data Retention

We retain your information as long as your account remains active or for essential operational purposes. Should you delete your account, we will remove your data from live systems within a reasonable timeframe, but some copies may linger in backup systems for a limited duration.

6. Sharing and Disclosure

We will never sell your personal information. However, we may share data:

• With service providers (hosting, payment processing, etc.)
• For legal compliance (court orders, legal requests)
• In business transfers (mergers, acquisitions, asset sales)
• For Pro community features, if you choose to share publicly

7. Cookies and Tracking Technologies

We may use cookies or similar technologies to enhance user experience and analyze website traffic. You can disable cookies in your browser settings, but this may limit certain functionality.

8. International Data Transfers

KAIROS may process data on servers located in countries outside your own. We comply with applicable cross-border data transfer regulations to ensure your data is adequately protected.

9. Your Rights

Depending on your jurisdiction, you may have rights to:

• Access or obtain a copy of your personal data
• Request correction or deletion of your data
• Object to or restrict certain data processing activities
• Withdraw consent for data you agreed to share

To exercise these rights, contact us at tim.karlowitz@gmail.com. We will respond within the timeframe required by law.

10. Children’s Privacy

KAIROS is not intended for users under the age of 16. If we learn that a child has provided personal data without guardian consent, we will delete that information and terminate the account.

11. Third-Party Links

Our Service may include links to third-party websites. We have no control over their privacy practices. Always review the privacy policies of external sites before sharing personal information.

12. Updates to This Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page, with a revised “Last Updated” date. Your continued use of KAIROS indicates acceptance of these changes.

13. Contact Us

Questions about our Privacy Policy? Need to exercise your rights or get more clarity? Reach us at:
tim.karlowitz@gmail.com

Last Updated: [Insert Date]